Request for Proposal
Request for Proposals (RFP), subject to the conditions contained herein, will be received by the City of Tallassee
until 4:00 p.m. CST December 12, 2023, for the following:
AFG Project EMW-2022-FG-03700 is a NFPA 1906 & NFPA 1901 compliant fire truck
described in RFP package. All project bidders must have a dealer and/or repair/service
center physically located within the State of Alabama.
Bidder should utilize the Official Proposal Form and include any and all information necessary to satisfy the RFP.
No proposal may be withdrawn for a period of sixty (60) days. All documents and forms included with this
package shall be submitted in the original bid. No additions or modifications to this package will be allowed after
the proposals are opened.
Bids must be submitted to the City of Tallassee, Alabama. Envelopes containing bids must be sealed, marked as:
“RFP for New Fire Truck”, addressed as follows and delivered to the City Clerk, City of Tallassee, Alabama 3
Freeman Avenue, Tallassee, Alabama 36078. All RFPs must be submitted in a sealed envelope bearing on the
outside the following: The name and address of the party placing the bid.
The right is reserved by the City of Tallassee to accept that bid, which in the judgment of the City is most
advantageous to the City, or to waive any irregularities in any bid, to reject all bids, or to re-bid, if desired.
Official Bid Form
We are pleased to submit the following bid for one (1) NFPA 1906 & NFPA 1901 compliant fire truck and associated fire
equipment per published specifications.
AFG Project EMW-2022-FG-03700 is a NFPA 1906 & NFPA 1901 compliant fire truck.
Estimated cost to be between $___________________________ and $___________________________. (max of $50,000
+/-) (excluding federal, state, and local taxes). All RFPs should be estimated and finalized during the contract
negotiations.
The following questionnaire shall be completed by the bidder with the understanding that false or misleading information
will be grounds for rejection of your bid.
Delivery shall be made in ___________ Calendar Days from contract execution.
The bid includes prepaid delivery of the proposed equipment to 3 Freeman Ave Tallassee, AL 36078.
Terms of Payment: _______________________________________________________
YES NO
Has the bidder taken any exceptions to the RFP?
Are all deviations from RFP explained as required by this proposal?
Has the bidder provided a detailed proposal in compliance with this proposal?
Has the bidder complied with all specified warranties?
Is complete warranty information provided with this package?
Is documentation detailing service center included in this package?
Vendor Company Name: ___________________________________________________
Salesperson: ______________________________________________________________
Manufacturer: ____________________________________________________________
Address: _________________________________________________________________
City, State, Zip Code: ______________________________________________________
Signature: ________________________________ Title: ___________________________
Proposal Requirements and Details
Intent of Specifications
It is the intent of these specifications to clearly describe the furnishing and delivery to the Purchaser, a complete
apparatus equipped as specified. The primary objective of these specifications is to obtain the most acceptable
apparatus for service in the Fire Department. These specifications cover specific requirements as to the type of
construction and tests the apparatus must conform, together with certain details as to finish, material preferences,
equipment, and appliances with which the successful bidder must conform.
The design of the apparatus must embody the latest approved automotive design practices. The workmanship
must be of the highest quality in its respective field. Special consideration shall be given to service access to areas
needing periodic maintenance, ease of operation, and symmetrical proportions. Construction must be heavy-duty
and ample safety factors must be provided to carry loads as specified. The construction method employed will be
in such a manner as to allow ready removal of any component for service or repair.
The apparatus shall conform to the National Fire Protection Association Standard for Automotive Fire Apparatus,
number 1901 (“NFPA 1901”) and number 1906 (“NFPA 1906”), in its most recent edition, unless otherwise
specified in this document. Only the specified firefighting supplied equipment listed in these specifications shall
be provided. The apparatus shall further conform to all Federal Motor Vehicle Safety Standards. No exception.
Each bidder shall furnish satisfactory evidence of their ability to design, engineer, and construct the apparatus
specified and shall state the location of the factory producing the apparatus. They shall also substantiate they are
able to render prompt and proper service, and to furnish replacement parts for the apparatus.
Each bid must be accompanied by a set of detailed contractor’s specifications consisting of a detailed description
of the apparatus and equipment proposed. These specifications shall include size, location, type, and model of all
component parts being furnished. Detailed information shall be provided on the materials used to construct all
facets of the apparatus body. Any bidder who fails to submit detailed construction specifications will be
considered non-responsive and shall render their proposal ineligible for award. No exception.
Delivery
The bidder shall state the time required for delivery in calendar days of the completed unit on the proposal page.
The completed unit shall be delivered to the purchaser with full instructions and training provided to Fire
Department personnel on the operation, care and maintenance of apparatus at the purchaser’s location.
Exceptions
The following apparatus specifications are considered minimum design and construction standards against which
the apparatus will be inspected. It is the intent to receive proposals on equipment/apparatus meeting the attached
detailed specifications in their entirety. Any proposals being submitted, without “Full Compliance” with these
specifications shall so state on the proposal page, followed by a detailed “Letter of Exceptions” listing the areas
of noncompliance. The reference must include page number, paragraph, and the exact nature of the exception.
ISO compliance
The manufacturer shall operate a Quality Management System meeting the requirements of ISO 9001 :2000.
The International Organization for Standardization (ISO) is a recognized world leader in establishing and
maintaining stringent manufacturing standards and values. The manufacturer’s certificate of compliance affirms
that these principles form the basis for a quality system that unswervingly controls design, manufacture,
installation, and service.
The manufacturer’s quality systems shall consist of, but not be limited to, all written quality procedures (aka
QOP) and other procedures referenced within the pages of the manufacturer’s Quality Manual, as well as all
Work Instructions, Workmanship Standards, and Calibration Administration that directly or indirectly impacts
products or processes. In addition, all apparatus assembly processes shall be documented for traceability and
reference. The manufacturer shall also engage the services of a certified third party for testing purposes where
required.
Payment terms
Payment shall be made at delivery of accepted apparatus. The bidder shall include the estimated range for the
price of the apparatus Any options whose mutual inclusion shall cause the combined price to be higher or lower
than the sum price of the optional components shall include a unit price on the combined optional components.
Insurance, Warranty and Service
The bidder shall provide any and all warranty information for proposed equipment. The bidder shall provide all
necessary insurance policy limits. The bidder must list authorized service center locations within the State of
Alabama as well as manufacturer’s certification as an authorized dealer and service facility.
Specifications
This vehicle must meet the requirements of NFPA 1901 and NFPA 1906.
Cab and Chassis
• Truck length cannot exceed 360 inches.
• Truck height cannot exceed 130 inches.
• 4 door, 4 x 4 Commercial Cab and chassis with a GVWR greater than 50,000 lbs. We request the
fire truck manufacturer choose the brand that is most reliable and dependable from your experience
in manufacturing with these choices.
• We are looking for a 330+ HP diesel engine with an automatic transmission.
• The cab is to have a driver’s seat and 3 SCBA seats with custom built center consoles for storage,
radios, etc.
Body, Tank Sizes and Capacity
• We request each manufacturer choose the best body build and materials their company provides.
• Minimum 1000 GPM pump with an option to include pump and roll capability.
• Minimum 400-gallon water tank
• 2 pre-connected handlines on pull out tray for loading and 2 pre-connected 1-inch hose reels with
electric rewind and 1 deck gun in dunnage area.
• Hose bed to hold 1000 feet (about 304.8 m) of 3-inch supply hose and 200 feet of 2.5 inch inside
the hose bed.
• “Fireman’s friend” direct tank fill on the rear of the truck.
• Roll up compartment doors, unpainted.
• Suction hose as required by NFPA.
Lighting and Electrical
• NFPA 1901 emergency lighting
• Body mounted scene/ flood lights on both sides and rear of truck.
• LED bumper mounted work lights or flood lights on front of the truck.
• Ground lighting and LED light strips in compartments.
• In cab outlets for battery charging, lights, etc. in relevant locations with inverter
Other requested options (include in base proposal if available)
• Wheel well storage compartments for SCBA bottles
• Switches on pump panel that will turn on/off all scene lights.
• Shelving location and PAC track system mounting will be decided during build.
• 2-inch receivers on all 4 sides of the truck with an approx. 10,000-pound winch that can be
operated at any receiver. All framework to be solid mounted to vehicle frame.
• Electronic siren control box with integrated warning light switch controls